Improving the Hospital Scheduling Workflow
The Central Scheduling Office at North Shore Medical Center in Salem, MA is responsible for receiving and processing the many requests that come in each day for such services as MRIs, CT Scans, and surgical procedures. Prior to transitioning to a paperless workflow with Biscom’s FAXCOM Image Indexing solution, NSMC received scheduling requests to traditional paper fax machines. Scheduling office staff retrieved these paper documents, entered data from the paper fax into their scheduling application, and began the scheduling process. Once the process was complete, the scheduler then filed the paper documents to a file cabinet.
“The old process was really inefficient,” said Debra Murphy, Director of Patient Access for NSMC. “Our schedulers were routinely walking to and from the fax machine, and to and from file cabinets.”
NSMC wanted to continue receiving scheduling requests via fax so that there would be no disruption in the way physicians’ offices communicate with the Central Scheduling Office. NSMC contacted Biscom to discuss their need for a paperless workflow solution to receive, schedule, store, and index fax requests for medical procedures, and found a fit with Biscom’s FAXCOM Image Indexing solution.

“It used to take 90 seconds, on average, to take a paper fax into the scheduling step of our workflow.
Now it takes 10 seconds!” said Debra Murphy.
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