Your Checklist for User Security in Highly Regulated Industries
Today, privacy and security requirements are mandated by many industries and governments to better protect personal, financial, and healthcare information. Organizations have confidential data that needs to be protected, including HR files, intellectual property, agreements and contracts, financial records, and other corporate information-especially when it is being shared with others.
Many still rely on legacy FTP servers and email to share information and files. But these methods are not secure or user-friendly. For those that must adhere to HIPAA, SOX, FERPA, or GDPR, the risk of a breach in security can be costly. Even for other businesses that just want to make sure confidential company information is kept safe from those who would exploit it and ensure GDPR compliance to maintain the privacy of vital business information.
Two Considerations that Must be Part of your solution
- Usability defines a good security solution
Multi-tenant for maximum security
Usability Defines a Good Security Solution
Employee behavior is always a top concern for IT leaders. In a recent nationwide survey conducted by Biscom, 75% of employees confirmed CIO concerns when they admitted to sending private and confidential information via insecure methods due to convenience. Biscom Transit, with its familiar email interface, was designed with ease of use in mind. Focusing on usability mitigates the risk of employees making a choice for convenience rather than security.
Multi-tenant is Key to Maximum Security
Data comingling is common in cloud applications. Multi-tenant applications physically separate each customer’s instance of the application, including where data is stored. This separation makes it nearly impossible to accidentally view another customer’s files or messages – which is a significant benefit for customers.
It’s also important to consider how your data is managed. Can a vendor’s administrators see your files? Do they have access, and is there anything set up to control access? Certain process certifications can help provide some comfort for businesses – such as SSAE 18 (formerly SAS 70) and SOC 2 certifications – these audits ensure vendor attestations are valid and they are following proper procedures and operations, reducing the internal risk of improper data exposure.
Using traditional email security solutions, you’re dependent on user awareness. With user security features and ease of use, your information, data, and passwords remain safe.
User Security Checklist
FIPS 140-2 AES 256-bit encryption as required for Federal Government agencies but helps all who care about the most secure encryption available
Multi-tenant – Each customer has its own cloud “space” not shared with any other customer
Pseudonymization (obfuscation) – Disassociate files from owners for GDPR compliance
No data commingling – Eliminate the risk that data can be “accidentally” viewed by someone else
Uploads and downloads automatically scanned for viruses and malware
compliance and governance
Full audit logging with transaction reports
Unique compliance role for significant insight and governance to the organization
Helps meet compliance requirements for HIPAA, SOX, FERPA, and GDPR
Internal and external user roles
Full auditing capabilities
Integrated with Microsoft Active Directory
All files are transferred over secure HTTPS connection
TLS 1.2 2048-bit encryption in transit
Regular penetration testing
Audit and compliance monitoring
Ability to automatically expire access
Real-time dashboard for user activity, storage quotas, and licensing
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