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File sharing happens frequently throughout the day. Nurses, technicians, physicians, medical records departments, transcriptionists and insurance companies all have their hands in a complex workflow revolving around patient care. The types of shared information include lab reports, radiology images, billing information, prescriptions, and sometimes entire medical records for a release of information request.

While some EMR and EHR systems facilitate or even manage document flow, there are external sites, ambulatory centers, small group practices, and patients themselves who may not have access to these systems. For these groups, an easy and secure way to share this information is critical. With the new HIPAA Omnibus rule extending accountability to business associates, the Security Rule now has more implications for BAs as well.

In terms of efficiency, there are times when shaving off even a few mouse clicks is important. And when a task is performed many times per day – the time savings can add up. Cleary, being able to accomplish the same thing in less time is compelling. Even if you don’t fall into the category of people who could save hundreds or thousands of clicks over the course of a day, I think we all still like to work as efficiently as possible, without having to think too much about overhead as we do our jobs. The old methods of sharing information and files through email, FTP servers, shared network folders, and document management systems are complex, non-compliant, and simply overkill.

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